Board Meeting – August 2016 Minutes

University Square – Wednesday, August 17, 2016

Call to Order

At 7:36PM, Peter McClintock, President, called the meeting to order and reviewed the agenda. Board Members present were:

  • Peter McClintock, President
  • Oscar Merida, Secretary
  • P.J. Kennedy, Treasurer
  • Justin Ginsberg, member
  • Christine Taylor, member
  • Heather Goltry, member

Approval of March 2 2016 Semi annual homeowners meeting Minutes

The board approved the March 2, 2016 minutes. They are posted to the association website.

Treasure’s Report:

Balances as of August 7, 2016:

  • Checking $37,025
  • Money Market $32,980
  • CD's $20,100

Total Funds $90,105

Total Dues Collected ~$51,200 which is approximately 95% of total annual dues of $53,625. Eleven(11) properties have note paid 2016 dues completely.

Setting Dues for 2017

Board approved dues increase $340 annually from the current $325/year. This represents an increase of 4.62%.

EARC Report

None.

Board Member Vacancies

Board discussed the vacancy due to Peter McClintocks's upcoming move out of the neighborhood and the need to find new members to join the board. Ballots will be prepared for elections at the Semi-annual meeting in October.

Web Site Announcement of Meetings

Oscar to make updates per Peter's email.

Changing the Declaration

On hold pending election of new President and Board Members.

Tree Removal

Board had two trees behind 10821 Verde Vista Drive removed. J.L. Tree service also assessed pine trees in common areas and removed 10 pine trees between 10807 and 10821 Verde Vista Drive.

Diane Wood from Property Watch, a Private Property Management which manages 10819 Verde Vista Drive, contacted the board in reference to a large dead tree asking if the board will have the tree removed. We can't determine if the tree is on common property or on the owner's property. Board decided to offer to split the cost of trimming the tree unless they can show that it is wholly on HOA property.

Peter will look at a dead tree between Lot 1 and drainage pond on University Drive to see if it should be removed or trimmed.

National Night Out

HoA organized National Night Out on Tuesday, August 2, 2016. Approximate cost was $200 for hot dogs, water, chips, and popsicles. Approximately 100 people attended. The police helicopter flew over the event and local police officers were also in attendance.

Agenda Items for October 5 Annual Meeting

Items to be discussed at the next homeowners meeting

  1. Board Member elections
  2. External Architecture Guidelines and Regulations (EAGR) Property Inspections and Compliance Assessments

ERAC issues

Board will ask ERAC to conduct compliance assessments of all lots by October of this year.

It was brought to the Board's attention that home improvements have been started without prior approval from ERAC. Board will send out a reminder to members that any work to be done must be submitted for approval 30 days in advance.

The meeting ended at 8:45pm.