News

Semi Annual Meeting – March 2015

UNIVERSITY SQUARE HOMEONERS’ ASSOCIATION

MINUTES OF March 25, 2015 SEMI-ANNUAL MEETING

Fairfax Villa Elementary School

The meeting was called to order at 8:03 pm by President Peter McClintock.

Board Members present were:  PJ Kennedy, Christine Taylor, and Justin Ginsburg

The meeting was attended by 16 homeowners.

Approval of October 1, 2014 minutes: approved as presented

Treasurer’s Report:  PJ reported that the Association had about $96,000 in bank accounts and that there were several homeowners in arrears on their dues.  He reported that about 80% of the homeowners had paid all of their dues for the fiscal year.  Money was still being sent in.  There was discussion about collecting overdue dues.  PJ said he was seeking guidance from the law firm doing the legal review.

Old Business:

  1. HOA Documents   Legal Review – arrangements have been made and are in process for such a review.  PJ reported that we received comments on our Disclosure Packet and he was in discussions with a law firm, MercerTrigiana on the status of the remainder of the review.
  2. Streets – One neighbor reported that she had spoken with VDOT and that our streets were in much worse shape than originally anticipated so VDOT has to rebid the project.  Apparently, we are a high priority to have them repaved/repaired.   Again, It was suggested that owners begin to petition the appropriate elected officials in order to move this along.

New Business:

  1. Election of President – The Board elected Peter McClintock as USHA President.
  2. ERAC Vacancy – Patricia Garcia volunteered to fill the ERAC Vacancy.
  3. Board Vacancy – Caitlin Kaprove was appointed to the Board and will fulfill the secretary position.

From the Floor:  no further items were raised from the floor.

The meeting adjourned at 8:35 pm.

 

Board Minutes – February 2015.

February 4, 2015 Board Meeting Minutes

University Square Homeowners Association

Board Meeting – Feb, 4, 2015 at the Villa Elementary School – Call to Order 7:30pm

Board Members Present – Peter McClintock, president; PJ Kennedy, Treasurer; Justin Ginsburg, Member

Treasurer’s Report – Total funds in bank accounts – $104,000.   The Treasurer detailed those who are delinquent on dues.

Business:

– Frank Ruth, President of the USHA, had announced his intention to move and resign at a December 2014 meeting held at Frank’s house.  His move was dependent on the appraisal and settlement, which had not occurred at the time of the December meeting.  He subsequently announced his resignation by e-mail and has moved.  The Board expressed its sincere appreciation for Frank’s 17 years of service to the Association.  With Frank’s resignation, there is a vacancy of 1 position on the board.

– With Frank’s resignation, Peter McClintock, who was elected to the board in October, was elected President of the Association.  Andrew Pershing was re-elected as Vice President and PJ Kennedy was re-elected as Treasurer.

– Christine Taylor submitted her resignation as Secretary by e-mail, prior to the February meeting.  She intends to stay on the board.  With her resignation, we have a vacancy at the Secretary position.

– Treasurer PJ Kennedy had arranged to have a law firm (MercerTrigianni), which specializes in homeowner associations, review the USHA documents, including by-laws, covenants,  Articles of Incorporation, Architectural Guidelines & Restrictions, etc, to advise whether they need to be updated.  Peter McClintock signed an engagement letter with the firm.

– It was decided to hold the March semi-annual meeting on March 25 at 7:30 pm.  There will be a board meeting on March 4 to prepare the agenda for the meeting.

Adjourned: 8:30pm

Respectfully submitted,

Peter McClintock

Semi Annual Meeting – October 2014

UNIVERSITY SQUARE HOMEONERS’ ASSOCIATION

MINUTES OF OCT. 1, 2014 ANNUAL MEETING

The meeting was called to order at 8:13 pm by President Frank Ruth.

Board Members present were:  Andrew Pershing, PJ Kennedy, Christine Taylor, Justin Ginsburg, and Jen Weigel

Treasurer’s Report:  PJ reported that the Association had about $105,000 in bank accounts and that there were several homeowners in arrears on their dues.  As the bills had recently gone out, money was still being sent in.

Old Business:

  1. HOA Documents   Legal Review – arrangements were still in process for such a review.  PJ was in discussions with a law firm, MercerTrigiana.  No definitive action had been taken.
  2. Streets – Frank mentioned that VDOT had planned to resurface our streets but due to a lack of funding, this was postponed.  A lot owner who is original to the neighbor mentioned that the streets have never been repaved in the time the community has been here.  It was also noted that we seem to have grass growing from the seams.  It was suggested that owners begin to petition the appropriate elected officials in order to move this along.  Frank mentioned he has talked to our representatives, but nothing has moved forward.
  3. National Nite Out – A mighty thanks to Cheryl and Bridget for coordinating it.

New Business:

  1. Thanks for National Nite out – see above
  2. Election to the Board – The Election of the Board was unanimous for the four individuals on the ballot.  Welcome to Christine Taylor and Peter McClintock.
  3. Speed Bump – discussed, but no one believes it will come to pass based on all the requirements.  It also seems to not fix the real issue of getting folks to stop at the signs.
  4. HOA Sign – The discussion on the HOA sign did not result in any action as those in the room did not see a need for it as we are easily found off 123.

From the Floor:

  • Someone mentioned that the dues on the website are stated differently than what the notice said (old $366 vice new $310).
  • The owner of lot 19 offered to help with any lien filings on delinquent lots.
  • A lot owner mentioned the continued issues with moss on the sides of buildings.  It was noted that this can be done by a company, or one could rent/buy a pressure washer or simply buy something you attach to your hose.  It was suggested that the EARC provide a notice to the community about this.  It will likely be done in the Spring,

The meeting adjourned at 9:15 pm.

 

Board Meeting Notes – July 2014

University Square Homeowners Association

Monthly Meeting Notes

http://universitysquareha.com

face book: University Square Homeowners Association

Board Meeting

July 2, 2014 at the home of HOA President Frank Ruth

Call to Order 8:02pm

Minutes of last meeting approved

Treasurer’s Report:

·      Certified letters went out to 3 properties who have still owe this years dues

·      All other lots delinquent are incurring 6% interest on their accounts

·      An attorney has been retained to look over our bi-laws and council us on our collection procedure

Neighborhood Watch:

·      Neighborhood Watch Chair, Cheryl Lewis is moving temporarily to Ohio. She will continue to keep committee informed, and be available via email

·      National Night Out will be Tuesday August 5. We will need volunteers to work the event. We will have visits from: PD, Sheriff; Fire, Band, etc.

New Business

·      Thank you to Christine Taylor for volunteering to be our new Secretary. She was appointed by the Board- unanimous for  vote

·      Board member Ray Tolberthas resigned as he is going back to school Thank you Ray for your past service on the board

·      Thank you Peter McClintock who was appointed to be on the EARC committee.

·       University Drive residents: The Rooney family met with Fairfax County storm drainage staff due to the drainage  pond  that abuts their side  yard. They believe it has become a health hazard due to mosquitoes. The officials disagreed and said that the retaining pond was working as it should. The US Army Corps of Engineers is the real manager of the water shed and the pond. Their next step is letter to Braddock Supervisor Cook’s office.

·      Frank Ruth will check with The Villa Elementary School regarding a speed bump in front of the school and about their out of control grass growth around the back playing  field, which is a haven for rodents

·       The Board is looking for ideas and prices for a University Square sign to be posted on University Drive at the entrance to our homes

 

Board’s Next meeting will be the National Night Out event , Tuesday August 5, 2014 at                                           6:00pm

Adjourned: 9:00pm

 

Board members present:

President                        Frank Ruth (10/16)                         703-273-7641

Treasurer                        PJ Kennedy             (10/16)             703 359-4174

Secretary                        Cheryl Lewis (10/15)                        703-385-1041

Member                         Jen Weigel            (10/16)                703-309-7446

Member                         Justin Ginsberg(10/16)

New Secretary                Christine Taylor                                703-919-4669

Residents                        Mr. & Mrs. Rooney

 

Respectfully submitted,

Cheryl Lewis

7/3/2014

 

Board Minutes – February 2014

University Square Homeowners Association

Monthly Meeting Notes

http://universitysquareha.com

face book: University Square Homeowners Association

Board Meeting

February 5, 2014 at Fairfax Villa Elementary School

 

Call to Order 8:02pm

Minutes of last meeting approved

 

Treasurer’s Report:

·      Six lots are in arrears; one is severely over due

·      Lawyer to be retained to help make sure bi-laws are in compliance with new laws. Also will help in collection of dues

·      Current bank balance:  $97,140.00

           

Neighborhood Watch:

·      Neighborhood Watch Chair is moving temporarily to Ohio. She will continue to keep committee informed, and be available via email.

·      National Night Out will be August 5. We will need volunteers to work the event, and need a coordinator at the event. Chairperson will arrange for all of the visitors: PD, Sheriff; Fire, Band, etc

 

New Business

·      Secretary Cheryl Lewis is moving (temporally for 2 years); therefore we are In need of a new Secretary. Please see any board member if you can step up and help out. Time commitment is minimal.

 

Next meeting is semiannual on March 5, 2014 7:30pm At The Villa Elementary School Library

 

Adjourned: 8:30pm

 

Board members present:

President                        Frank Ruth (10/16)                                    703-273-7641

Treasurer                        PJ Kennedy   (10/16)                                703 359-4174

Secretary                        Cheryl Lewis (6/14)                                   703-385-1041

Member                        Ray Tolbert (10/16)                                     703-272-3450

Member                        Justin Ginsberg(10/16)

 

Respectfully submitted,

Cheryl Lewis

2/8/2014

 

Board Minutes – January 2014

University Square Homeowners Association

Monthly Meeting Notes

http://universitysquareha.com

face book: University Square Homeowners Association

Board Meeting

January 8, 2014 Home of President Frank Ruth

 

Call to Order 8:09pm

 

Treasurer’s Report:

·      Two lots have paid late, with out interest or late fee

·      It was agreed to waive the fees this time

           

EARC Report:

·      Discussion to change document to reflect the new law allowing home business

·      It was agreed that homeowners could hang an 8×11 ½ business sign from bottom of mail box

 

New Business

·      Discussion about hiring a good HOA attorney to help proof and make lawful changes to Bi-laws and EARC rules. Board members will seek names of attorneys for consideration

·      In need of a new Secretary. If interested, please let a board member know. It does not take up too much time.

 

Adjourned: 8:48pm

 

Board members present:

President                        Frank Ruth (10/16)                                    703-273-7641

Treasurer                        PJ Kennedy  (10/16)                                   703 359-4174

Secretary                        Cheryl Lewis (10/15)                                  703-385-1041

Member                        Ray Tolbert (10/16)                                     703-272-3450

 

Respectfully submitted,

Cheryl Lewis

1/14/2014

 

Member Meeting – October 2013

University Square Homeowner’s Association

Semi-Annual Meeting Minutes

http://universitysquareha.com

facebook: University Square HOA

October 2, 2013

 

Board Attendees: Frank Ruth, PJ Kennedy, Justin Ginsberg, Jen Weigel

Meeting called to order at 8:07 PM.

Treasurer’s report:

*   With the $30K received for dues this year, we have $93K in the bank.  This equates to 70K in reserve
*   44 properties have not made a payment for this year’s due as of this meeting  Treasurer will send out reminder notices in mid October
*   1 property continues to work off outstanding balance based on negotiations with the Treasurer
*   4 properties remain with outstanding dues.  One property is a foreclosure that we will likely not see anything on until after it is sold 

·      Treasurer is working on getting liens started on all of these properties
 

Neighborhood Watch:
Nothing to report, but thanks to Cheryl for the great work on NNO

General Business:
Deer are still an issue in the common area and the creek behind Santa Clara/University Dr.  They meander up the creek bed starting at 7-8AM and find their way to Providence Park.
 

We had some trees come down in the common area.  Our insurance provider told us to let the homeowner sue over this, as they should have insurance.  We are currently working to replace a shed that was destroyed beyond repair.  Some owners in attendance mentioned that homeowner’s insurance should cover these sorts of things.

ERAC would like to reprint the EAG&R documents and provide to all lots.  Treasurer Kennedy stated that there was a review of the existing document ongoing and we should be able to finalize that in the near future.  Dennis Makurat asked for a copy of the EAG&R to provide some inputs on changes to the document.  (Treasurer Kennedy sent via email on 10/9/13)

President noted that dues have been lowered, all at the meeting were happy to see this.

We noted that we have cleaned out a portion of the common area and are planning to do $2K worth every year to keep it maintained.  Bertha Mcclintockmentioned there are some dead trees behind her lot that should be monitored.

There was a short discussion about a sign for the HOA at the entrance.  There wasn’t much interest from those in attendance.

The floor nominated Frank and Justin for re-election.  It passed unanimously.

Meeting adjourned at 8:43PM. 

Board Minutes – November 2013

University Square Homeowner’s Association

Board Meeting Minutes

http://universitysquareha.com

facebook: University Square HOA

November 6, 2013

 

Board Attendees: Frank Ruth, Drew Pershing, PJ Kennedy, Cheryl Lewis

Meeting called to order at 8:11 PM

Treasurer’s report:

*   Total funds: $102,250.00

*   Delinquent notices went out on 10/4/13 to 10 property owners are late paying dues

*   Four owners have not made any payments and Treasurer is looking into collections and possible lien on properties, which will include late payment charges, Attorney fees, and any other fee’s that are incurred by the HOA

*   President Ruth will write a statement of facts regarding the fallen trees that destroyed a shed, and file an insurance claim. The insurance company informed Treasurer that our insurance rates will be increased next year; therefore it was agreed by the board to go ahead and file a claim

 

Neighborhood Watch:

Reminder to keep valuables out of parked cars

Old Business:

 

* Frank Ruth and Justin Ginsberg were re-elected to a three-year term

* Still looking for an HOA Secretary

Meeting adjourned at 8:36PM

Board Meeting – July 2013

 

 

University Square Homeowners Association

Board Meeting

http://universitysquareha.com

Face book: University Square Homeowners Association

July 2, 2013 at the home of Chairperson Frank Ruth

 

Call to Order 8:04 pm

 

Treasurer’s Report:  

·               We are in good financial shape, but still have a few houses in arrears which will be referred to a collection agency if payment is not made     

·               Total funds  $85,360. 00

 

EARC:

·      One home applied to change siding

 

Old Business:

·      We are in need of a new Secretary

·      EARC is being looked at for updating

 

New Business:

·      Common area clean up north of Santa Clara Drive

 

Neighborhood Watch:

·      7th annual National Night Out will be Tuesday Aug 6 starting at 6:00pm

 

FYI:

·      No Board meeting next month due to National Night Out. However, Treasurer Kennedy will email important information about the October meeting that the board will have to comment on

 

·      Next meeting will be Wednesday, Sept. 4, 2013 at 8:00pm

 

Adjourned: 9:02pm

Board members present:

·      President                        Frank Ruth (10/13)                                    703-273-7641

·      Treasurer                        PJ Kennedy            (10/15)                        703-359-4174

·      Secretary                        Cheryl Lewis (10/13)                        703-385-1041

·      Member                        Jen Weigel (10/13)                                    703-309-7446

·      Member                        Ray Tolbert (10/15)                                    703-272-3450

·      Member                        Justin Ginsberg  (10/15)                      

 

Respectfully submitted,

Cheryl Lewis

HOA Secretary

7/7/13 

Board Meeting – March 2013

 

               UNIVERSITY   SQUARE HOMEOWNERS ASSOCIATION

 General Meeting

Wednesday March 6, 2013 8:00 p.m.

10801 Santa Clara Drive

 (Villa School is closed to organizations for a year)

http://universitysquareha.com

Face book: University Square Homeowners Association

 

CALL TO ORDER 8:00

 

MINUTES OF THE LAST MEETING accepted

                                                                       

OPENING-INTRO TO BOARD:

 

Frank Ruth-President—703-273-7641                              ERAC:  Patrick Tomlinson-703-610-17610                                                                          Andrew Pershing-VP -703-216-0497                                                Sharon Ruth-703-273-7641        

P.J. Kennedy – Treasurer- 703-359-4174                                        Dennis Makurat-703-383-0233 Cheryl Lewis- Secretary – 703-385-2725

Justin Ginsberg – member

Jen Weigel- member-703-309-7446

Ray Tolbert- member- 571-288-6974

 

TREASURER’S REPORT:

·      Total funds: $89.933

·      Six properties have not made a payment.  One property is in arrears for two years, one property in arrears $1446.00. The Treasurer will make one more attempt at collections, and then be forced to initiate legal action if the account is not made whole

 

EARC REPORT:

·      One house did not have proper approval for modification. They have been officially notified of violation, process is moving forward

·      One permit for addition to add a bedroom, bath and wet bar in back of house, but not to be turned into a rental space

 

NEIGHBORHOOD WATCH:

·      PLEASE keep GPS’s, EZ Passes and other valuables out of your car, and lock your car to avoid break ins, or theft

·      All are invited to the Citizens Advisory Committee meetings at the Fair Oaks police station last Tuesday of the month at 7:00 pm. Lunches are served once a month, and all are invited, including children. Big meeting in June will be at the heliport, dinner potluck. EVERYONE invited!

·      A unanimous vote was taken to keep National Night Out on Belavia Ln., and only our neighborhood

·      We are looking for live music, and can pay for the service. Please contact Cheryl Lewis if you have a band you can recommend

 

OLD BUSINESS:

·      GMU/VDOT/ FC Board of Supervisors – Braddock /Ox Road Campus Bypass.

·      Association’s Web Site and News Letter-http://universitysquareha.com for all information about University Square Homeowners Association

 

NEW BUSINESS:

·      No dues increase necessary at this time

·       Permit Parking University Drive  -Installed 

·      Get EARC Permits for any outside modification before work commences

·      No Commercial Businesses on HOA Properties. (R-4 Zoned and EARC restrictions)

·      CLEAN SIDING on houses.  Put trash cans, bicycles/toys AWAY in garage or behind house

·       Deer/tick/Lyme Disease control efforts by Fairfax County; deer population has been thinned

 

Meeting adjourned 9:00pm

 

 

NEXT GENERAL MEETINGOctober 2, 2013