Board had two trees behind 10821 Verde Vista Drive removed. J.L. Tree service also assessed pine trees in common areas and removed 10 pine trees between 10807 and 10821 Verde Vista Drive.
Diane Wood from Property Watch, a Private Property Management which manages 10819 Verde Vista Drive, contacted the board in reference to a large dead tree asking if the board will have the tree removed. We can’t determine if the tree is on common property or on the owner’s property. Board decided to offer to split the cost of trimming the tree unless they can show that it is wholly on HOA property.
Board will ask EARC to conduct compliance assessments of all lots by late spring / early summer 2022.
It was brought to the Board’s attention that home improvements have been started without prior approval from EARC. Board will send out a reminder to members that any work to be done must be submitted for approval 30 days in advance.
National Night Out
TBD for 2022
UNIVERSITY SQUARE HOMEOWNERS’ ASSOCIATION
1. Officer Wayne Twombly, FCPD
Officer Twombly addressed the role of the neighborhood watch and the anonymous letters sent to some members. He recommended members use the NextDoor app to stay in communication with the police department. For contacting them, the non-emergency number for the PD is 703-691-2131.
Concerning the anonymous letters sent to neighbors, he emphasized that if there is a direct threat made then a police report should be made so that it can be investigated.
One service he provides is home security screenings where he reviews a home and makes recommendations to improve the security of the building.
2. Treasurer’s Report
Four properties are more than one year in arrears. Board has contacted the attorney to explore how to collect from some homes that are past due.
3. Changing the Declaration
Attorney’s reviewed board declaration in 2015 and advised the board to update the declaration in light of changes in the law since the HOA was founded. Any change to the declaration or articles of incorporation must be approved by 75% of the owners. Bylaws can be changed by a majority of votes at a board meeting.
There are 2 sections with two different declarations:
- Section one – 60 lots
- Section two – 105 lots
The recommendation is to update both the Articles of Incorporation and Declaration. The Board should develop a strategy for how to proceed, submit proposed changes, and collect input from the owners. The Board should consider whether a complete rewrite (estimated at $15k) or just amending the current documents ($1500–3000).
Action: The Board will explore how to update the documents and how to proceed.
4. Neighborhood Concerns
Construction halted on Lot 133. Concerns that the work will not be completed and construction debris is visible.
EARC will be inspecting homes in the spring to make sure homes are in compliance with our guidelines.
University Square Homeowners Association will hold our semi-annual meetings in April and October.
- Semi-annual Homeowners Spring Meeting – March 10, 2022
- Semi-annual Homeowners Fall Meeting – October 2022 – To Be Announced
All meetings to be held virtually via ZOOM and are open to all members. The link will be posted on our private Facebook group under University Square HOA, Fairfax, VA, Group.